Interim management and Corporate Secretarial

Interim management & Corporate Secretarial

We offer a wide range of business management services for your company through any of the steps of the process for establishing a company in Brazil.Our extended network of key persons along with our vast experience in the incorporation process in Brazil enables useful shortcuts to optimize time and resources for your business.
All while keeping our clients closely informed of the management status.

Unraveling the brazilian taxes

The Brazilian taxation system is one of the most perplexingly complicated systems in the world, proving itself a challenging obstacle to Brazilians and foreigners alike. According to the World Bank, it takes on average 2.600 hours a year for a small-mid size company to prepare and pay its taxes in Brazil as of 2014; In comparison, it takes 358 hours in China and 187 hours in the USA under the same conditions.

Considering this, Establish Brazil offers many services to leave our clients assured that they won’t have any major problems due to the complexity of this system as our professional accountants take care of the large amount of bureaucracy involved in the calculation and payment processes in Brazil.

Brazil Investor Visa

What Establish does for you:

Fiduciary

Provision of Attorney-in-Fact
Provision of Resident Nominee Director
Provision of Trustee and Guardian Protector

Accounting

Bookkeeping basic data entry
Maintain a General Ledger
Tax Computation and Declaration
Guidance on the adapted criteria for valuation of inventories
Preparation of Statement of income tax - IRPJ
Monthly depreciation and amortization control
Tax losses control
Negative basis of social contribution control
Deferred taxes and available tax credits control
Preparation of quarterly balance-sheets
Preparation of monthly balance-sheets
Preparation of Quota-holders’ yearly income tax statement- IRPF
Preparation of Employee(s)’ yearly income tax statement- IRPF

Human Resources & Payroll

Processing of payroll information and calculation Now
General Employee Registration “CLT”
Intern/Trainee Employee Registration “Estagiário”
Independent Contractor Registration
Processing of payroll information and calculation
Registration with the Patronal Union
Registration with the Employees Union
Registration in the social integration (PIS/PASEP)
Registration with the Ministry of labor (CAGED)
Opening (FGTS) special fund accounts for unemployment
Preparation of payment instructions for net salary
Preparation of Social security and income tax
Review expenditure and performance of Employee(s)
Monthly reports of employee(s) performance & related activates
Monthly reports of the status of projects under management

Employer Attractiveness and Branding

Preparation of standard employee benefits packages
Corporate cellphone plan selection, contraction & management
Health insurance plan selection, contraction & management
Employee(s) Management, Supervision & Support

Recruitment & Selection

Identifying the job needed, skills and personality
Announcements on job search agencies
Developing selection criteria
Search, pre-screening and pre-selection management
Interview methodology direct and indirect questions
Arrangement of contact & conduction of the first 1-on-1 interviews
Pre-employment psychological & technical test
Shortlist for second panel interview
Legality, Background, and References Checks
Shortlist for third panel interview with client
Job offer and contract negotiation

Administrative

Servicing Office Services:
Prestigious Commercial Address
Mail collecting
Mail processing and forwarding: sending and receiving
Dedicated Brazilian phone number
Bilingual live receptionist & Personalized answering
Use of Conference room
Assigned Dedicated Desk
On-Demand Administrative Support

Finance

Accounts Receivable:
First-Party
-Third-Party
-Litigation
Issuing Nota Fiscal // NF-e, NFS-e, CT-e
NF-e Withholding tax Identification
Issuing of non-registered Boleto(s) Bancario(s)
Issuing of ND, disbursements/debt note (Nota de débito))
Credit Control
Enforcing contract, Extrajudicial recovery
Enforcing contract, Juridical recovery
Accounts Payables:
Proofreading NFe/Invoice payable
Payment order/Invoice Recording
Withholding tax identification and calculation
Invoice Payment & Reconciliation
Payment confirmation -on cloud- recording
Compliance with Internal Policies & External Regulations
Bank Account Administration
Processing of balance and checking account statements
Processing of service providers’/vendors’ payments and transfers
Registration of service provider for recurring payments
Setting up of Business Internet banking ID(s)
Setting up the authorization matrix
Setting up/Amending user's access rights
Setting up portfolio limits
General Ledger Integration
Remittance of Dividend:
Preparing and Producing Balance Sheet, P&L accounts
Record of Minutes of Meetings of the Board of Directors
Payment of dividends Meeting Minutes Registration
Central Bank registration of Dividends payable
Exchange Bank negotiation & Purchasing of Foreign currency
Generate RDE -IED (Foreign Direct Investment)

Compliance

Review and maintenance of statutory registers as required by law
Advising & Assisting with company legislation
Compliance Coaching
Legal entity Quota-holders monitoring
Basic Due diligence (credit check) on client or service provider
Certificate of Good Standing- Federal Revenue
Certificate of Good Standing- Municipal
Certificate of Good Standing- State
Certificate of Good Standing- Fórum Central
Clearance Certificate - Securities Tax //CCM
Certificate of Good Standing - Social Security //ISS
Certificate of Good Standing - Indemnity Fund //FGTS
Certificate of Good Standing - Union

Management

Hands-on Support

Fiscal Affairs

Participation in external financial audits
Attendance in audits of the Internal Federal Revenue service
Attendance in audits of State and Municipal agencies
Assistance in financial system implementation and integralization

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